A board portal that is of the highest quality can have a tangible impact on the governance process. These benefits range from increased productivity, reducing the time and effort spent on creating and disseminating books for boards to improved security that allows organizations to collaborate with confidence and safely.
If you’re looking to purchase an online portal for your board, make sure that it can be used on devices owned by the members. This eliminates the need to download additional software or apps. This makes the system more natural and enjoyable for directors who don’t need to learn an entirely new interface. Select a system that offers 24/7/365 support and a live person on the phone to help with any questions.
Also, look for an application that automatically syncs files and allows members to work offline (or even on airplane mode). This makes the system simple to access on any device, even when the internet is down. Board members can work on their work from anywhere and it will show up on their laptops and desktops when they reconnect.
In the end, it is crucial to search for options that facilitate communication before and after meetings. A well-designed portal should enable boards to prepare for meetings by putting all their information in one location. It should also permit smooth voting and collaboration at meetings, and allow for the ability to quickly set action items that are based on notes taken from meetings. A portal should also be easy to use and have specific permissions for keeping sensitive information safe between meetings.