Using a Board Meeting Schedule to Maximize Your Time Together

A schedule for board meetings is a guide to help keep your meetings on track and productive. When it comes to maximizing the time your board members can spend together the substance is more important than fashion.

Begin with a call to order and an introduction from the facilitator or chair of the board to officially start your meeting. You might then move on to adopt the minutes from the previous meeting or the financial report. It is also possible to review committee updates or administrative tasks. It’s a good idea following that, you should reserve some time for discussions on strategic planning and other governance matters. It’s also possible to include a sensitive or confidential issue in an executive session, if your organization’s bylaws permit it.

Throughout the meeting, make certain to listen attentively and attentively to each item. If you have questions or concerns about the presentation in any way, be sure to raise questions and let your fellow board members to respond. However, be careful not to get distracted and begin to discuss discussion subjects that don’t belong on the agenda. This can waste valuable meeting time, and divert attention from the most important issues on your board’s agenda. To prevent this from happening, you can add a “parking lot” item at the end of the agenda to push various topics that require more attention in the future.

The last thing to do is ensure that you provide your board with the agenda least a week prior the meeting. This gives everyone enough time to go through the agenda and formulate their thoughts for the meeting. It’s a good idea to include any supporting documents required by board members to fully grasp the subject.

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