Secure document sharing involves the distribution of documents by using digital processes to shield the data from unauthorised access. It is an essential part of collaboration in the workplace and increases the productivity of the team. However, unsecure methods of sharing documents can present serious security risks, such as accidental data leaks and malware infection.
To prevent these issues from happening, businesses must establish an appropriate policy on file sharing that outlines the legitimate methods employees are able to use to share their files between themselves and external parties. It’s also important to establish an extensive IT security system that includes authentication tools for users such as password managers two-factor authentication (2FA), and single sign-on (SSO) to limit the risk of data breaches.
Many of the most popular document sharing platforms aren’t considered secure and could expose sensitive information to cybercriminals. Businesses should implement a virtual dataroom to minimize the risks. It provides a variety of features to ensure the security and security of shared documents.
A private file-sharing platform is a good option to give secure access to groups of authorized users. It is important to choose a provider that is compatible with the major file formats, and allows you to create unique access rights for each user. Access control based on role is another useful tool that limits users’ access to the files and folders that are relevant to their work profile.
Platforms for file sharing that provide secure storage should feature advanced encryption technology as well as virtual due diligence rooms granular file activity logs to provide valuable information on the sharing and viewing of sensitive documents. These platforms are typically secured by security protocols that guarantee conformity with industry standards and assist organizations to identify suspicious activities.